June 4, 2016 5:56 am
Published by Michael
Thousand Oaks’ city attorney is recommending the city proceed with awarding Westlake High School Baseball Boosters the $20,000 grant for field improvements as originally planned.
City Attorney Tracy Noonan, who was tasked to review this particular grant, said she informed the boosters organization on Thursday that she has advised the city to “proceed with the grant in normal course.”
The grant came under scrutiny by City Manager Scott Mitnick, whose son played for the Westlake High baseball team. Documents released by the city last week showed the council had discussed the grant, Mitnick’s request to see the boosters’ financial documents, and Mitnick’s use of his city email account to help secure donations to his son’s baseball team.
Sports facilities grant
In November, the Westlake High School Baseball Boosters was among 11 groups in the city that received a grant from the city’s Sports Facilities Endowment Fund.
The city spends approximately $100,000 in general fund money each year for capital programs that benefit sports teams and other groups. Since 1998, the city has spent $1.3 million on projects such as the Westlake High School football stadium, Thousand Oaks High School swimming pool and Conejo Creek South soccer fields and restrooms.
Grants are approved by the council based on recommendations made by a seven-member citizen committee.
Westlake High School Baseball Boosters last received the grant in 2012, when it was awarded $5,500 for a retaining wall and concrete slab near the snack bar.
This year, the boosters planned to use the $20,000 to help fund a project to level the baseball field and install artificial turf in certain sections.
The boosters originally planned to hire Calabasas-based Turf Team to perform the work but after a change in coaches, the boosters sought new bids from contractors and decided to hire three separate vendors to do different aspects of the job.
According to documents, Habermann informed the city’s grant coordinator of this vendor change. He said he also didn’t know the boosters were seeking new bids.
“I absolutely would have rebid,” Vigil said.
According to officials from the Conejo Unified School District, projects not funded through the district, like this one for the boosters, must pay prevailing wages but are not required to go through a public bidding process.
Mitnick said the city requires grant recipients to abide by school district guidelines when it comes to the bidding process.
In April, Mitnick emailed Assistant Superintendent Jon Sand saying he was putting the grant on hold due to the vendor change.